Not only do you get custom booking pages, calendar syncing, and meeting analytics, but you can also take advantage of its advanced screen sharing and virtual display options. It also has native integrations with many tools including CRM platforms. Rallly lets you create a simple, straightforward poll where attendees can vote on a day for an event that works best for them.
It also includes an open comment section on the meeting page so attendees can plan the meeting agenda or discuss details before the event. Calendar is a free service that integrates Google and Apple calendars. The app offers two ways to schedule meetings.
With the "outbound" method, hosts indicate their own availability, list the attendees they'd like to come to a meeting, and use the Calendar software to send out an email to collect everyone's preferred times. After Calendar determines the ideal time for everyone to meet, the app schedules the meeting for you. With the "inbound" method, Calendar gives you a personal URL where users can check your availability and request times to meet with you. NeedToMeet doesn't require you to sign up for an account to use their service.
Simply enter a brief description of your meeting's purpose, block off your availability on a calendar, and send the link to attendees. The free version doesn't sync with your calendar, but they do offer a premium subscription that integrates with Outlook.
This tool differs from services like Rally and Doodle because it allows attendees to indicate their preferred date and times, rather than only choosing from a list of dates and times set by the meeting host. If you find yourself struggling to make your availability known to clients, try out YouCanBook. It also allows you to customize your booking page with different layouts, colors , and your company's logo.
Pick automatically scans everyone's Gmail calendars to find open slots and delivers a list of mutually available times. You can then send a calendar invite to all attendees directly from the app. Something to note is that all members of your team need to be on Pick in order to share their availability. The app also provides users with an individual URL so you can share your availability with people requesting a meeting. With Doodle, select a list of potential dates and times for your meeting and then poll your attendees to see which option works best for them.
You don't have to sign up for a Doodle account to participate in a poll. You can also create a public Doodle URL, where individuals can request a meeting with you based on your listed availability.
Calendly integrates directly with your Google or Office calendar and gives you a personalized URL where people can view your availability and schedule their meetings with you. To help you stay organized, the app lets you set up custom meeting types and durations e.
Add custom questions to the form people use to sign up to meet with you, include a link to a document or web page people should review prior to your meeting, and make events private when necessary. Meet Clara, a virtual assistant fueled by machine learning that can schedule all your meetings and get acquainted with your scheduling patterns.
Once you sign up, you indicate your preferences regarding the days and times that you're available for meetings as well as your favorite locations for those meetings e. If someone requests a meeting, you can CC Clara's email address which can be customized to your company's domain , and the virtual assistant will determine a time, date, duration, participants, and location for the meeting so you don't have to.
She also understands human commands like, "I'm sick so can you reschedule my meetings on Tuesday? If your team already uses the GSuite e. Gmail and would like to streamline scheduling processes by using the same platform for your calendars and schedules too, use Google Calendar.
If your work email is already part of a GSuite membership, you can go to your calendar, search for another team member under the "Meet with" tab on your left, and then click their name to view their calendar up against your own. If you click on a time slot on that calendar, you can schedule a meeting with both yourself and that teammate.
If your teammates aren't part of your GSuite, press the "Share" button to share your calendar with their email addresses. From there, they can enter the calendar and schedule a meeting time with you.
Zoom is one of the most popular video conferencing platforms, but it also includes tools to make the process of scheduling one a lot easier. Choose to add the meeting to your calendar which may send an invite to the recipient for you or copy and paste the invite to an email. In addition, two of the Zoom Meetings features are recording and transcripts. Chili Pepper is a scheduling software for B2B revenue teams — it offers one-click scheduling from any email as well as seamless handoff scheduling between your reps.
The tool books meetings for your customers with one click and it automatically updates your CRM so your contact data is centrally located and up-to-date.
It also optimizes your calendar and helps increase productivity by setting meeting reminders, handling no-show attendees, creating meeting buffers, reserving time slots on your calendar as needed, and allowing for straightforward meeting rescheduling. You can brand your bookings and schedule to make for a professional feel — this includes personalized page URLs, logos, fonts, and colors.
The tool makes hosting virtual meetings easy since it integrates with Zoom and Teleport, and you can include your calendar link on your website and social profiles such as Facebook and Instagram. CalendarHero is an online meeting scheduling software that automates the meeting scheduling process for you.
Simply add your video chat provider e. Attendee insights and meeting briefings are available after your calls — that data can then be added to your integrated sales software or CRM. A free plan supports one type of meeting, but starting on the Premium plan, you can make as many types of meetings as you need.
Calendly syncs all the confirmed appointments to your calendar and offers to create an event on your invitees' calendars as well. There are tools for setting up an automatic reminder email to attendees, too. While Calendly works well for scheduling meetings with individuals or team members within an organization, its custom events and outgoing links make it ideal for connecting with external clients, customers, and colleagues.
Calendly has extensive integration options, including Salesforce, HubSpot, Zoom, GoToMeeting, and Zapier, but you do need to subscribe to a paid plan to get the full benefits here. By connecting Calendly to Zapier , you can do things like create new Zoom meetings whenever a new meeting is scheduled or add new meeting attendees to your email marketing list. Here are some examples to get started with, but you can customize the workflow to use your favorite apps. To get even more out of Calendly, take a look at these 4 automated workflows to help you be a Calendly pro.
Calendar Web, iOS, Android. Calendar is more than a meeting scheduler: it's a full-fledged calendar app. It offers web and mobile versions, and the whole interface feels very reminiscent of Google Calendar.
It also offers meeting scheduler features, like creating customizable time slots and shareable booking links. However, where Google puts some of its best appointment scheduling tools behind a paywall, Calendar gives them away for free. You can create up to two customizable scheduling time slots with the free plan, and connect the app to one of your existing calendar services.
Where Calendar stands out from the crowd is its extensive statistics section. It tracks every one of your meetings, spotting where trends develop. Besides obvious stats like how long you've spent in meetings over the past day, week, month, or even year, it also spots attendance records, noting what percentage of people rejected or missed a meeting. It even highlights who you're most likely to have meetings with. It's the kind of thing that could be immensely useful when trying to work toward better engagement.
And it's all bundled up in a neat overview section that's attractive and informative. Using yet another calendar app might feel a little redundant, but if you want to analyze your meetings in depth and get some meeting scheduling without shelling out money, this is the place to go.
When you connect Calendar to Zapier , you can do things like get Slack notifications whenever someone schedules a new meeting with you, or even add every meeting to a new row in Google Sheets. CalendarHero Web. CalendarHero formerly Zoom.
You can integrate it with your calendar so it automatically learns when you're free, or you can manually set availability. The service also comes with a litany of features to customize your event, including adding location details if you're meeting in a physical location or video conferencing details if you're meeting online.
If you use Google or Microsoft single sign-on to log in to your CalendarHero account, then it can automatically create video chat meetings without any extra setup. CalendarHero has a lot of overlap with Calendly, but it comes with more built-in meeting types in the free tier and has a few more tools for customizing your meeting details.
If you're looking for a step up to manage all the various kinds of meetings you need to schedule, CalendarHero is a great option. By connecting CalendarHero to Zapier , you can automatically add people who schedule a meeting with you to your email marketing list, or send yourself a text whenever you get a new meeting request.
ScheduleOnce Web. ScheduleOnce , by OnceHub, lets you create multiple meeting types—including the default , , and minute meeting types—and share one link that guests can use to schedule a meeting with you. Then, people can pick a date and one of your available time slots to book an appointment. So yes, it's similar to many of the other services we tested, but what makes it stand out is that it has one of the most generous free tiers among all the meeting scheduler apps we looked at.
It's free for up to 25 users, you can create unlimited meetings and meeting types, and even sync with various video meeting services. On top of being a wider list of video services than many of the other apps we tested, this is also included in the free tier. If you want to upgrade to the paid tiers, you can get unlimited users, integration to tools like Salesforce, and the ability to customize the branding for your meeting schedule pages.
At that point, you're almost certainly looking at corporate use cases. You can get even more out of ScheduleOnce by connecting it to Zapier. With these integrations, you can do things like email your customers with a Zoom link whenever new meetings are scheduled or create new contacts in HubSpot from your bookings.
Rallly Web. Show of hands: Who's available Monday? How about Tuesday? That's the concept behind the very simple web app Rallly —yes, with three L's—which helps you and your associates find an agreeable date to get together. If you're looking for Doodle alternatives, Rallly is a great place to start. There's an elegant simplicity to a tool that does one thing and does it well. Rallly lets everyone—including the person who set up the poll—submit their answers completely anonymously.
There's no need to create accounts, and only the organizer needs to submit an email address. The site promises that your data is "never used for any commercial purposes," and the project is open source, so it's possible to inspect the code. You enter a few suggestions for when you'd like to meet and invite people to answer your poll by either entering their email addresses or sending them a link.
For every poll you create, a discussion box appears below it where anyone can leave comments. The main drawback to Rallly is it only lets you suggest dates, not times. It doesn't have any management tools or advanced scheduling features, either, let alone connectivity with your calendar. But sometimes simpler is better. If you and your friends just need a way to schedule a movie night, this is the way to go. Rallly Pricing: Free. When2meet Web. When2meet isn't much to look at, but if you want to plan a meet-up with people without handing over a single piece of personal information, there are no better options online.
This tool lets you anonymously create an event, set available dates and times, and then share the link to the event with anyone else. When someone else clicks the link, they'll come to the event page where they can enter their name—or any name if they want to be super careful—and mark when, out of the available time slots, they're available. Hovering over a time slot will show which people are available and which ones aren't.
Of course, this complete anonymity means that there's no way to verify that anyone who responds is who they say they are. If you're just planning an event with your friends who you trust, that should be fine, though. However, users can enter a password along with their name so that they, and only they, can come back and change their answers later. When2meet is entirely free, although the site includes a donation link if you feel like tossing a few bucks to the developer.
When2meet Pricing: Free. If you already have a Google account like everyone else on the planet, that gives you access to one of the most straightforward meeting schedulers out there: Google Calendar. When you create an event, add your guests and click Find a time —then Google does all the hard work. It will show you each person's calendar side-by-side and even offer suggested times, letting you know how many people in the group can make each time slot.
It's the only solution you need if you're trying to schedule meetings with people within your organization. Google has also recently stepped up its game when it comes to more advanced scheduling tools. This lets anyone with an email address create an appointment with you, which shows up directly in your Google Calendar, no third-party services required.
Google Calendar integrates tightly with all other Google apps, and because Google probably already has all your contacts and valuable information stored anyway, there's no added security risk. But the best part is that you won't need a new app—Google Calendar is already there.
When you use Google Calendar with Zapier , you can do things like automatically create to-do list items whenever you have a new meeting, or get notifications in your chat app when a meeting is about to start.
Learn more about the most popular and useful ways to automate Google Calendar. Arrangr Web. The downside to a lot of meeting scheduler apps is that they often require access to your calendar, which can be a pretty big privacy concern. Some of the tools we tested even asked for permission to delete entire calendars. While this can be normal for some services, it would be understandable if you're not comfortable taking that step. Arrangr agrees, and it offers a unique guest mode that can help bridge that confidence gap.
Go to Arrangr's site, click Start Now Free , and the service will ask if you want to try setting up events in guest mode. You'll then be walked through a wizard that will help you set up every detail of your event, including who you want to invite, what time slots are available, and where the event will take place online or in person. You still have to enter an email address when you're done, so it's not the most private tool online, but it offers a ton of features to customize every detail of your appointments.
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